Benford One BV (“Benford One”, “we, us, our“) is a data management partner. Benford One acts as the data controller of personal information obtained about:
This Privacy Policy sets out how we use personal information about these individuals (“you, your“). It explains:
Our main aim is to provide data management services to you and to facilitate the data management process. In order to do so, we collect the personal information mentioned in this section.
Personnel of clients with a need for recruitment services and candidates who are interested in job postings, the personal data (which means any information about a living individual whose identity is apparent or can be reasonably ascertained from such information, including when in combination with our sources of information) we collect may include the following:
If the provision of certain personal information is mandatory in order to process your requests and for us to provide a service to you, we shall mark such fields with an asterisk or an equivalent. Failure to provide such mandatory data may prevent us from providing all or part of the requested service.
We also collect information about how you browse our website using cookies and similar technologies. See our Cookie Policy for further information about how this works.
To be able to provide our products and services to you, your personal information may be retained, processed and disclosed by us for the following purposes:
To provide a service to you (e.g. to facilitate the recruitment process, by matching candidates’ details to job opportunities), and to provide information on such services, including notifying you about changes to such services.
Necessary for us to carry out our contract with you and Benford Ones’ Legitimate Interests.
To allow details of candidates’ skills and experience to be viewed by our clients whom we feel may be interested in engaging their services.
Necessary for us to carry out our contract with you and Benford Ones’ Legitimate Interests.
To confirm, update and improve our customer records to maintain an accurate and rich database.
Benford Ones’ Legitimate Interests.
To respond to any queries or complaints that you raise.
Necessary for us to carry out our contract with you and Benford Ones’ Legitimate Interests.
To manage, analyse, understand and develop your relationship with us.
Necessary to perform a contract and
Benford Ones’ Legitimate Interests.
To keep you informed of any of our other/new services in connection with our existing relationship.
Benford Ones’ Legitimate Interests.
Where you have subscribed to receive job matches, your skills and interview request notifications. You will be able to unsubscribe from such notifications at any time.
Necessary to perform a contract.
To keep you informed of any of our other services and identify services that may be of interest to you, where these fall outside of our existing relationship and you have chosen to be made aware of this (see further section on Marketing below). This could include information about recently registered candidates / consultants, client workshops we are arranging, market updates, new software or training courses that may be of interest.
Benford Ones’ Legitimate Interests and your Consent.
To keep you updated about services provided by our third party business partners which are relevant to you.
Your Consent.
To keep you updated about services provided by our third party business partners which are relevant to you.
Benford Ones’ Legitimate Interests
If we are obliged to disclose information by reason of any law, regulation or court order.
Necessary for Compliance with a Legal Obligation.
Taking steps to enforce or defend any legal claims made by, against or otherwise involving you. This includes any associated investigations or discovery exercises.
Necessary for Compliance with a Legal Obligation and Benford Ones’ Legitimate Interests.
For any other purpose to which will be communicated to you.
Please note that we may carry out new processing activities. If the purpose of such new activities is not incompatible with the above, we may use your personal data for such purpose, but we shall inform you prior to further processing.
Bendord One Legitimate Interests
The ‘legitimate interests’ referred to above are:
We may also process your personal data if this is necessary for the establishment, exercise or defence of legal claims.
Benford One does not use your personal information to make solely automated decisions which affect you legally or similarly.
Marketing
From time to time, where we have obtained your prior consent, we may send you information that we perceive may be of interest to you (including in relation to services of our partners, our subsidiaries and our affiliates). You may receive this information by SMS or email. If, at any time, you prefer not to receive further communications from us in any form (except in connection with information or services that you specifically request), you will have the ability to unsubscribe from such communications by means of a link provided in every e-mail or SMS that is sent to you by us or by contacting us info@benford.one
In some situations your personal information may be sent outside of Europe to countries whose laws do not protect personal information in line with European standards. The countries in question include: USA; Canada; Hong Kong; Singapore; Japan; and the United Arab Emirates. Different privacy laws may apply in these countries. We only make these arrangements or transfers where we are satisfied that adequate levels of protection are in place to protect any personal data held in that country or that the third party will act at all times in compliance with standards equivalent to applicable privacy laws.
Where personal data is transferred outside of the EEA, unless the recipient country is deemed to provide an adequate level of protection, we will put in place safeguards to ensure such adequacy. The safeguards we rely on in respect of international transfers include the following: data transfer agreements which incorporate the standard contractual clauses or, where appropriate, the EU – U.S. Privacy Shield. You can ask to see a copy of these documents using the contact details below.
Our website may contain links to other websites, which are outside of our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you, which will be used by them in accordance with their privacy policy, which may differ from ours.
We rely on you to ensure that your personal information is complete, accurate and current. Please do inform us promptly of any changes to or inaccuracies to your personal information using the contact details below.
We hold your data with a view to providing future recruitment services to you and to manage our business relationship with you.
We retain personal data for varying time periods in order to assist us in complying with legal and regulatory obligations, to enable compliance with any requests made by regulators or other relevant authorities and agencies, to enable us to establish, exercise and defend legal rights and claims, and for other legitimate business reasons.
We retain your personal data for the period of time required for the purposes for which it was collected, any compatible purposes which we subsequently establish, any new purposes to which you subsequently consent, or to comply with legal, regulatory and policy requirements.
We have appropriate technical and organisational security measures in place to ensure the security of your information and to protect it against deliberate or accidental manipulation, destruction, loss or unauthorised access. Despite our efforts regarding security it is important to bear in mind that the internet is not a secure means of communication. Personal information communicated through the internet may be intercepted by other people. We cannot guarantee the security of personal information sent to us through this website. By using this website and entering your personal data, you accept that you use this website at your own risk.
If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures for one of the registration-only sections of the website, you are responsible for maintaining the confidentiality of your password and user name for the website and you are responsible for all activities that are carried out under them. We do not have the means to check the identities of people using the website and we will not be liable where your password or user name is used by someone else.
Right to access, correct and delete your personal information
Benford One aims to ensure that all personal information is correct. You also have a responsibility to ensure that changes in personal circumstances (for example, change of address and bank accounts) are notified to us so that we can ensure that your data is up-to-date.
You have the right to request access to any of your personal information that the Company may hold, and to request correction of any inaccurate data relating to you. You furthermore have the right to request deletion of any irrelevant data we hold about you.
Additional rights
You also have the following additional rights:
Where personal information is subjected to restriction in this way we will only process it with your consent or for the establishment, exercise or defence of legal claims.
You also have the right to lodge a complaint with a supervisory authority, in particular in your country of residence, if you consider that the processing of your personal information infringes applicable law.
If you wish to exercise your rights or have any queries or requests about how we process your personal information, you can contact us at info@benford.one
If you are unhappy about how we use your personal information, we hope that in the first instance you will let us know. However, you can also contact our Data Protection Officer at info@benford.one.
You also have the right to lodge a complaint with your data protection regulator.
Any changes we make to our Privacy Policy in future will be posted on this page. We encourage you to check the date of this Policy whenever you visit our website for any updates or changes.
This Policy was last updated on 19 February 2020.